ANNEX A

CPT SCOTLAND ADMINISTRATION AND EVENTS OFFICER

Business Unit: CPT Scotland

Reports to: Director, CPT Scotland

Place of work: 2 Walker Street, Edinburgh, EH3 7LA. A hybrid model of home and office working is possible

Job purpose:

Provide administrative support to the CPT Scotland Director and Public Affairs Manager

To develop and maintain contacts with members in Scotland

To assist in the organisation and management of events for CPT Scotland

To oversee our newsletters and social media presence in Scotland

To monitor and report on issues of relevance to bus and coach operators in Scotland

Working at CPT

Our values matter to us. They help us achieve what our members have asked us to and deliver our very best both individually and as an organisation. We are:

ambitious to make things better for the passengers our industry serves

inclusive in seeking out different perspectives and

always there when our members need us.

We ask every colleague to live these values as part of their role and ask managers to enable their teams to do so.

Tasks and results

Key tasks
Organise and facilitate meetings with key internal and external groups, including preparing agendas, minuting meetings, and ensuring that matters arising are actioned
Lead on the administrative aspects of events planning, organisation, and delivery
Manage CPT Scotland’s circulation lists in line with GDPR
Assist in the provision of information, advice and assistance to members and ensure that all enquiries are dealt with effectively and efficiently.
Input into CPT Scotland’s and CPT UK’s social media presence
Deliver briefings to members on matters which may affect or be of interest to them.
To process and disseminate relevant information from the Scottish Government and associated bodies.
Provide information to CPT UK London Office as and when required.
In common with the entire CPT team: Undertake any other duties and responsibilities commensurate with the level and responsibilities of the post. Work in harmony with colleagues and members, communicating in an open and courteous manner. Actively and continuously review all work related activities and suggest areas for improvement. Follow all relevant Company policies and procedures.

Person specification

Criteria	Essential	Desirable
Qualifications	Highers or equivalent standard of education	Degree or equivalent standard of education
Technical competencies	Excellent communication skills: both verbal and written. Strong organisational skills: self and others. Computer literate and familiarity with all MS Office packages.	Familiarity with social media
Experience	Worked in a similar field and/or role. Worked previously in, or have an interest in, the transport industry. Familiarity with events organisation.
Knowledge	Knowledge of membership organisations	An understanding of the transport sector
Special Attributes	A demonstrable ability to work to CPT’s values Able to work independently: be a self-starter, as well as part of a team; Able to interact with a wide variety of people/groups.